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Constitution
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As adopted on May 19, 1982 and amended on December 14, 1982. Amended further on March 13, 1985. Amended further on November 12, 1986. Amended further on February 13, 1989. Amended further on May 13, 1992. Amended further on February 10, 1999. Amended further on April 14, 2010.

ARTICLE I. Name and Purpose

This organization shall be known as The Planned Giving Group of New England (hereinafter referred to as PGGNE). Its purpose is to provide a forum for the education and professional development of fund raising officers of non-profit organizations and allied professionals in all aspects of charitable gift planning, and also to engage in activities that encourage philanthropy.

ARTICLE II. Composition and Membership

Section 1. Composition
PGGNE shall be composed of Non-profit Members, Allied Profession Members and Honorary Members (collectively, "Members") and Non-profit Associates and Allied Profession Associates (collectively, "Associates").


Section 2. Non-profit Member
Any person who is actively engaged in fund raising for a non-profit organization is eligible to become a Non-profit Member. Non-profit Members are entitled to vote on all matters coming before PGGNE.


Section 3. Allied Profession Member
Any person representing a for-profit institution or organization engaged in activities related to gift planning is eligible for Allied Profession Membership. Allied Profession Members are entitled to vote on all matters coming before PGGNE.


Section 4. Non-profit Associate
Any person eligible for membership, but who elects not to become a Member, may be a Non-profit Associate. Non-profit Associates shall have no vote on matters coming before PGGNE.


Section 5. Allied Profession Associate
Any person eligible for Allied Profession membership, but who elects not to become an Allied Profession member, may be an Allied Profession Associate. Allied Profession Associates shall have no vote on matters coming before PGGNE.


Section 6. Honorary Members
The Executive Board of PGGNE may nominate and approve an individual for honorary membership. Honorary Members shall pay no dues and are entitled to all the benefits of a Member.


Section 7. Benefits

The benefits of each class of Members and Associates shall be determined by the Executive Board and published annually.

ARTICLE III. OFFICERS

Section 1. Executive Board
The Officers shall be President, President-Elect, Vice President for Programs, Communications Director, Recording Secretary, Membership Secretary, Treasurer and may include three to seven additional Officers-at-Large. These Officers shall constitute the Executive Board of PGGNE. The Executive Board shall have the authority to transact all business of PGGNE between PGGNE meetings.


Section 2. Term of Office
To be eligible to hold office, an individual shall have been a Member for at least two years prior to assuming office. To be eligible to serve as President or President-Elect, an individual must also be a Non-profit Member. All Officers other than the president shall be elected at the Annual Meeting. Officers shall serve for one year and shall assume office on the July 1 following their election.


a. President: The President shall assume the office of President at the conclusion of his or her term as President-Elect. The President shall call and preside over the Annual Meeting, other meetings called by the Executive Board, and Executive Board meetings and shall perform other duties pertaining to that office. In consultation with the Executive Board, the president shall appoint PGGNE's representatives to the Partnership for Philanthropic Planning (PPP) Assembly of Delegates and the chair of each committee and shall fill any vacancies on the Executive Board with individuals who would be qualified to be elected as an Officer. The President shall serve ex officio on all committees and chair the Nominating Committee. If the President-Elect does not assume the presidency, the President shall be nominated by the Nominating Committee from among current or past officers of PGGNE. The President shall not serve two consecutive terms.


b. President-Elect: In the event of the absence, disability or resignation of the President, the President-Elect shall perform the duties of the President. The President-Elect shall be responsible for all duties assigned by the President.


c. Vice President/Programs: The Vice President shall arrange for guest speakers as required, in accordance with the stated professional objective of PGGNE, and any other duties assigned by the President.


d. Communications Director: The Communications Director shall be responsible for writing, producing and distributing the newsletter, and any other duties assigned by the President.


e. Recording Secretary: The Recording Secretary shall preserve all minutes of PGGNE's Annual Meeting and other business meetings of PGGNE, and shall keep copies of publications and documents of importance to PGGNE and perform other duties pertaining to that office, and any other duties assigned by the President.


f. Membership Secretary: The Membership Secretary shall be responsible for obtaining new and renewal memberships and shall coordinate and oversee membership application procedures. The Membership Secretary shall also maintain the official roll of Members and Associates, produce and distribute the membership directory, and coordinate the logistical support of all events, and any other duties assigned by the President.


g. Treasurer: The Treasurer shall receive and be custodian of all PGGNE funds, shall keep the PGGNE financial records and shall be responsible for the preparation of all financial reports (including tax returns), and any other duties assigned by the President. The Treasurer shall submit an annual report, reviewed by a certified professional accountant, to the membership at its Annual Meeting and shall report regularly to the Executive Board.


h. Officers-at-Large: The Officers-at-Large shall perform such duties as shall be assigned by the President according to the needs of the Board, which may include assisting the other Officers.


Section 3. Elections
The vote shall be by voice, unless there is more than one candidate for any office, in which case the elections shall be by ballot. Candidates receiving a plurality of all votes cast shall be declared elected.

ARTICLE IV. COMMITTEES

a. Nominating Committee. The President shall serve as chair of the Nominating Committee and in consultation with the Executive Board, shall appoint not fewer than four Members or Associates to serve on the Nominating Committee.. In the event that the President is unable to serve as chair (i.e., disability, resignation) the President-Elect shall perform the President's duties (No member of the Executive Board, other than the President (or the president-Elect when performing the President's duties), shall serve as a member of the Nominating Committee.) No member of the Nominating Committee may serve during the subsequent year on the Executive Board. This prohibition shall not extend to a President-Elect serving in the convening role of a President who cannot serve, as provided above.


b. Other Committees. The President, after consultation with the Executive Board, may appoint committees and designate their purpose and term.

ARTICLE V. MEETINGS OF PGGNE

The PGGNE Annual Meeting shall be held on the second Wednesday in May, unless the Executive Board shall specify a different date for any particular year by written notice to the Members. The Executive Board may call meetings of PGGNE, which may be held whenever and wherever it designates, or may submit particular resolutions to the Members by mail and/or e-mail instead of calling such a meeting. In either case, the Recording Secretary shall convey a notice of the business to be transacted to the Members at the latest address shown in PGGNE records.


a. In the case of a meeting of PGGNE, the notice shall state its time, place and purpose. The notice must be conveyed to the Members at least thirty days before the date of the meeting. One-tenth of PGGNE Members shall constitute a quorum.


b. In the case of a ballot, the notice shall be accompanied by a ballot conveyed to all Members at least thirty days before the date by which ballots must be received in order to be counted. The response to the resolution which receives a plurality of all votes cast shall be recognized as the decision.

ARTICLE VI. ACTIVITIES

No substantial part of the activities of PGGNE shall be carrying on lobbying, or otherwise attempting to influence legislation, and PGGNE shall not participate in, or intervene in (including publishing or distributing of statements), any political campaign on behalf of any candidate for public office. PGGNE shall not carry on any other activities not permitted to be carried on (a) by an organization exempt from federal income tax under Section 501(c)(3) of the Internal Revenue Code of 1954 (or the corresponding provision of any future United States Internal Revenue law) (the "Code") or (b) by an organization, contributions to which are deductible under Section 170 (c)(2) of the Code.

ARTICLE VII. DUTIES AND OTHER FINANCIAL MATTERS

Section 1. Annual Dues
The Executive Board shall determine the amount and the due date for the dues payable by Members and Associates.


Section 2. Bank Account
All bank accounts shall stand in the name of PGGNE. The President and the Treasurer shall be authorized for all such accounts. However, only one signature shall be required on a check.


Section 3. Earnings
No part of the net earnings of PGGNE shall inure to the benefit of any private individual.


Section 4. Disposition of Assets
If PGGNE is dissolved, all of its assets shall be distributed to such organizations qualified at that time as exempt organizations under Sections 501(c)(3) of the Code as may be selected by the Executive Board.


Section 5. Salaries and Fees
No officer is to receive compensation for services.


Section 6. Reimbursement of Officers' Expenses
Officers shall be reimbursed for reasonable expenses incurred in connection with performance of the duties of their office provided such expenses are duly documented and approved by the Executive Board.


Section 7. Conflict of Interest
All members of the Executive Board shall annually receive a copy of PGGNE's Conflict of Interest Policy and sign and return a statement indicating compliance.

ARTICLE VIII. AMENDMENTS

This Constitution may be amended by a written ballot of the Members, such ballots to be presented and counted at a meeting of PGGNE; provided:


1. Notice of the proposed amendment shall be conveyed to all Members at least thirty days prior to the meeting at which the ballots are to be counted, and


2. That two-thirds of all ballots presented at the meeting favor the amendment.


A Member need not be present to cast a ballot provided that any ballot mailed or otherwise delivered to the Recording Secretary shall be sufficiently identified by the Member casting it so as to avoid any duplication.
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